The Systems I Use Every Day as a Virtual Assistant for Health Professionals

Running a wellness clinic takes so much more than just seeing patients. There’s scheduling to manage, labs to follow up on, forms to send, and so many moving pieces behind the scenes.

As a virtual assistant who specializes in supporting healthcare providers, I’m here to help lighten that load—gently, efficiently, and with full understanding of the systems you already rely on.

If you’re a wellness or healthcare professional looking for a VA, choosing someone who’s experienced in this space can make all the difference. Let me show you why—and give you a peek into the systems I use every day to support practitioners like you.

Why It Helps to Work with a VA Who Understands Healthcare

Supporting a healthcare practice comes with unique responsibilities—and your VA should be someone who already understands them. When you work with someone who’s experienced in health and wellness, you’re not just outsourcing admin tasks—you’re gaining a thoughtful partner who knows how to support your flow.

Here’s how that makes a difference:

🌿 Familiar with Your Systems

There’s no steep learning curve here. I’m already familiar with the platforms most clinics use, which means we can skip the tech setup and dive straight into support.

🌿 Knowledgeable About Confidentiality & Compliance

Protecting patient information is a priority. I work with both HIPAA and PIPEDA standards in mind, and I understand how to handle private data with care and professionalism.

🌿 Support That Fits Your Practice

Whether you’re a solo practitioner or part of a team, I take time to understand how your clinic works and where I can ease the pressure—without disrupting your rhythm.

The Systems I Use Every Day

Here are just some of the tools I work with regularly to help health and wellness professionals stay organized and supported behind the scenes:

🩺 Practice Management & EHR Platforms

I’m experienced with a variety of systems designed for scheduling, charting, and patient care:

• JaneApp

• Elation Health

• OWL Practice

• Practice Better

• IntakeQ

• Charm EHR

Whether it’s managing bookings, sending intake forms, or supporting clinical workflows, I’m familiar with what your day-to-day looks like—and how to make it smoother.

📞 Phone & Communication Systems

Clear, secure communication is key. I support teams and clinics through platforms like:

• RingRX

• RingCentral

• Vonage

• Spruce

• Grasshopper

• Slack

• Chanty

From organizing patient messages to keeping your team connected, I help make communication feel calm and streamlined.

🔬 Supplement & Lab Support

Need help managing labs or managing supplements? I work with:

• Fullscript

• Lab portals like Ulta Labs, LabCorp, Rupa Health, Evexia, Genova, US Biotek, Doctor’s Data, DiagnosTechs, and more!

I also assist with tracking and uploading results—so nothing falls through the cracks.

📠 Secure Faxing & Document Management

Even in a digital world, faxing and documentation are still part of the process. I work with:

• Sfax

• SR Fax

• Google Workspace (Gmail, Calendar, Docs, Sheets, Drive)

• RingRX

• Charm fax

• & more

I can help ensure everything is sent, saved, and stored securely—with minimal disruption to your day.

A Gentle Reminder: You Don’t Have to Do It All

You got into this work to care for others—not to spend your evenings buried in admin. When you partner with a VA who already understands your systems and your values, it’s easier to step back from the overwhelm and create more space for what you love.

If you’ve been thinking about getting support but don’t know where to start, I’d love to connect and talk about how I can help—no pressure, no big leap required.